Every client call written up, with the follow‑up ready to send.
We set up AI to write the notes, the actions and the follow-up email after every call, and to file them against the right client. Your team reads it, corrects it and presses send.
If your team doesn't get the hours back, we'll work for free until they do.
The call ends. Then someone has to write it up.
The follow-up goes out days later, or not at all.
By then the client has moved on and the actions have slipped.
InboxNotes live in someone's notebook.
Nobody else on the team knows what was agreed.
Brightwell FoodsPostsYou have a notetaker, and nobody reads the transcript.
A transcript is not a follow-up. Someone still has to turn it into one.
From the end of the call to the email in your drafts.
Brightwell steering meetingLeave
Brightwell steering notes, 12 Nov
Filed in Clients / Brightwell Foods
01You record the call
In Teams, Zoom or Meet, with the notice your clients expect.
02AI writes the notes
What was decided, what's still open, and who owes what by when, in your firm's format.
03AI drafts the follow-up
An email to the client in your voice, waiting in your drafts.
04AI files everything
Notes go to the client's folder, and actions go to your project tool or CRM.
Built into: Teams, Zoom or Meet, Outlook or Gmail, and your CRM or project tool.
What our clients say.
“It's given me back probably a third of my time, which is unbelievable.”
We now do the work that used to wait on Joey. It took us a week to take it over.
0:52Floor Authority
Double the business, with only a few new hires.
We took the repetitive work out of their quoting, stock and accounts. Their team no longer does it by hand, so they spend their time on customers.
In revenue a year
Growth in two years, with only a few new hires
Staff productivity measured by CEO
“Simply couldn't deliver at the pace we are without NQU support. We can now tell clients when things will be done and have complete confidence they will be.”
“They think ahead, always deliver on time and are able to guide you along.”
Why not just use something else?
- Copilot in Teams, switched onGives a recap inside Teams. It doesn't write the client email or file anything unless someone sets that up. If the recap is all you need, use it.
- A notetaker such as Fireflies or OtterGood transcripts and summaries, in one more place your team has to check. We can build on one if you already have it.
- A junior taking notesWorks, and costs a second person's hour on every call.
- Your AI peopleWe set up AI to write the notes, the actions and the follow-up email after every call, and file them against the right client, so your team only reads, corrects and presses send.
AI your team actually wants, in use within 14 days.
We start small, prove value, and then scale further.
- Fenwick & Hale intro30 minMMia Santos
George's notes04:10Proposals take a day each09:35Meeting notes typed by hand13:20Client details entered twice18:45Copilot licences, little use01We find where AI can help.
On the intro call, we learn how your firm works and where your team spends its time. You don't need to prepare anything.
- AI opportunity audit
- 01Proposal first drafts6 hrs/weekStart here
- 02Meeting notes into HubSpot4 hrs/week
- 03New client set-up in Xero3 hrs/week
- 04Month-end client reports2 hrs/week
02We send your AI opportunity audit.
Within 24 hours, we'll send our opportunity audit that details the hours we can save your team. If we don't save them, we'll continue working for free until we do.
- Can you send a proposal?HHannah Okafor09:14Okafor proposal.docxProposal drafts14 days
- Access agreed with IT provider
- Built in Outlook
- Team trained
- LiveDay 14
03We get your first system in use within 14 days.
We build it into the tools your team already uses, and talk to your IT provider for you. Then we train the people who'll use it.
- TeamsFenwick & Hale × NQUPostsFiles
Friday update- Shipped
- Invoice chasing in Xero
- Next
- Client onboarding pack
- From Mia
- A recent pack to copy
👍1Mia SantosThe list of 6- Proposal drafts
- Invoice chasing
- Onboarding pack
- Board report
04We keep going.
We work through the list in your audit as fast as your team can handle each change, and keep improving what's live as your team tells us what works.
What you won't have to do.
After the intro call and a kickoff, we handle the rest, including working with your IT provider and training your team.
“The confidence that the job will be done right is the best thing. We can hand off anything and it will either get done perfectly or there will be clear communication by NQU for what is needed.”
- Work out what AI could do for your firm
- Roll it out to everyone at once
- Replace software you rely on
- Chase your IT provider
Your team gets the hours back. Or we'll work for free until they do.
In your audit, we tell you how many hours we can save your team. We get your first system in use within 14 days. If we don't save the hours, we'll keep working for free until we do.
“Not Quite Unicorns delivered nothing but excellence for the two major projects we worked on with them. It's quite refreshing working with a company that delivers on its promise.”
Frequently asked questions.
Can AI write meeting notes and follow-up emails?
Yes. Set up for your firm, it writes the notes and actions in your format, drafts the client email in your voice, and files both. A person checks the email before it's sent.
We already have Copilot in Teams. What's different?
Copilot gives you a recap. We set it up to produce your firm's notes, the client email and the filing, without anyone asking.
Do clients have to agree to being recorded?
Yes. We set it up so they're told, and you can switch it off for any call.
What about sensitive meetings?
Anyone can leave a call unrecorded. We can also exclude clients or meeting types altogether.
Is our data safe?
Yes. It runs in your own Microsoft or Google account, or in ours in the UK, EU or US. We only use business AI accounts, and they don't learn from your data.
What does it cost?
One flat monthly fee covers this and everything else we build for you. Our minimum engagement is normally $3k/mo.
Other tasks we can take off your team.
Proposals
AI drafts them from your past work, in your template and your voice.
Reports and deliverables
AI drafts full reports and deliverables, ready for final review.
CRM
AI keeps your CRM up to date after every call and email, automatically.
Outreach
AI drafts every follow-up and check-in, so your sales motion is self-driving.
Every client call written up, with the follow-up ready to send.
Book an intro and we'll send your AI opportunity audit within 24 hours. It shows where AI can save your team time.