Compliance tracking software that chases renewals, so nothing expires unnoticed.
We build compliance tracking software for regulated businesses that track certificates and renewals in spreadsheets. It holds every certificate, training record, inspection and policy across your staff, sites, vehicles and equipment, chases renewals before they expire, and produces the evidence an auditor or client asks for in minutes.
Register
60 staff · 5 sites| Staff, soonest expiry first | Gas Safe | CSCS | First aid |
|---|---|---|---|
RD Ryan Doyle Gas engineer · Kingsway House | 9 days | 03/28 | 06/27 |
DH Dean Hughes Multi-trade · Riverside Park | · | 08/27 | Expired |
MN Marek Nowak Mechanical fitter · Trafford Point | 10/27 | 02/28 | 09/27 |
KW Kieran Walsh Plumber · Albion Works | 04/28 | 14 days | 07/27 |
LG Lewis Grant Electrician · Kingsway House | · | 05/28 | 12/27 |
AK Amira Khan Site supervisor · Northgate | · | 01/28 | 26 days |
SM Sophie Marsh Electrician · Trafford Point | · | 11/28 | 02/28 |
Where the time goes on compliance tracking.
Every month, that's about 28 hours back for your team.
| Step | By hand | With your own system |
|---|---|---|
| Checking the spreadsheet for upcoming expiries | 4h | |
| Chasing staff and suppliers for renewals | 8h | |
| Collecting and filing new certificates | 5h | 30 min |
| Booking inspections and training | 3h | 45 min |
| Preparing evidence for audits and client requests | 10h | 1h |
| Total | 30h | 2h 15m |
What we build, around how your team already works.
Everything in one register
Certificates, training, inspections, insurance and policies for every person, site, vehicle and piece of equipment.
Renewals chased
Reminders go to the right person before anything expires, and keep going until the new certificate is in.
Certificates read on upload
Upload a certificate and its type, holder and expiry date are filled in for you to check.
Who can do the job
See who holds the right tickets before you send them to a job, linked to your schedule.
Audit-ready packs
Produce the evidence for an ISO audit, client questionnaire or inspection in a few clicks.
Subcontractor checks
Collect insurance and accreditations from subcontractors, with a warning before you use one whose cover has lapsed.
Outlook
Microsoft Teams
SharePoint
Google Drive
Excel
XeroOff-the-shelf or built for you? How it compares.
| Compared on | A spreadsheet, SharePoint folders or an HR add-on | Built by us |
|---|---|---|
| Fit | Built for thousands of businesses, so your team works around it | Built around how your team already works |
| Price | Per seat, so it goes up every time you hire | One flat monthly price, however many people use it |
| Your other tools | Only the integrations they've chosen to build | Connects to the tools you already use |
| Changes | Request a feature and hope it makes their roadmap | Tell us what you need, and something new ships every week |
| Set-up and upkeep | Your team's time, or a consultant you pay by the day | We do it, and it's included in the price |
| Ownership | You rent it for as long as you pay | Your business owns it |
Common questions, answered.
What can it track?
Anything with an expiry or review date: staff qualifications and training, gas and electrical certificates, vehicle MOTs and insurance, equipment inspections, policies, risk assessments, and subcontractor insurance and accreditations.
Can it help with ISO 9001, ISO 27001 or other audits?
Yes. Evidence is stored against each requirement, so you can produce what the auditor asks for, with a history of who did what and when.
Can staff and subcontractors upload their own certificates?
Yes. They get a link to upload from their phone, with no account needed, and each upload is checked before it's accepted.
How much does compliance tracking software cost?
It's part of managed software: a senior developer, product manager, design, QA and ongoing fixes for a flat $6,000£4,500€5,300 a month, plus hosting at cost. There are no per-seat fees and no minimum term, and your first system is live within 30 days.
We also build the systems around it.
Scheduling and dispatch
Job scheduling software for field teams, so the right engineer turns up with the right parts.
See how it worksStaff onboarding
Staff onboarding software, so new starters are ready to work on day one.
See how it worksDocument processing
AI document processing that reads invoices, orders and forms, and enters them for you.
See how it works
Tell us how your team handles compliance tracking today.
In 30 minutes, we'll work out where your team loses the most time and what we'd build first.
Gold Bubble Partner