Timesheet software your team fills in on time, linked to payroll and invoices.
We build timesheet software for consultancies, agencies and field teams that bill or pay by the hour. Time is suggested from each person's calendar, tasks and job sheets, missing entries are chased in Teams or Slack, and approved hours go to payroll and onto client invoices in Xero.
My week
5 to 9 Oct
Outlook
Asana tasksSuggestedConfirmedWhere the time goes on timesheets.
Over a month, that's about 72 hours back for your team.
| Step | By hand | With your own system |
|---|---|---|
| Filling in timesheets | 10h | 3h 20m |
| Chasing missing timesheets | 3h | |
| Approving and correcting entries | 3h | 1h |
| Preparing hours for payroll | 2h | |
| Adding billable hours to invoices | 3h | |
| Total | 21h | 4h 20m |
What we build, around how your team already works.
Time suggested for you
Entries are suggested from each person's calendar, tasks and job sheets, so filling in a week takes a few minutes.
Chased in Teams or Slack
Reminders go out when a timesheet is late, and people can log time straight from the message.
Approvals in one place
Managers approve or query entries in a few clicks, with anything unusual flagged.
Billable and non-billable
Time is coded to clients, projects and tasks, with your rates applied for billing.
Payroll and invoices
Approved hours go to payroll, and billable time goes onto draft invoices in Xero.
Utilisation you can see
Billable utilisation by person and team every week, without a spreadsheet.
Outlook
Google Calendar
Microsoft Teams
Slack
Xero
QuickBooks
SageOff-the-shelf or built for you? How it compares.
| Compared on | Harvest, Clockify or a spreadsheet | Built by us |
|---|---|---|
| Fit | Built for thousands of businesses, so your team works around it | Built around how your team already works |
| Price | Per seat, so it goes up every time you hire | One flat monthly price, however many people use it |
| Your other tools | Only the integrations they've chosen to build | Connects to the tools you already use |
| Changes | Request a feature and hope it makes their roadmap | Tell us what you need, and something new ships every week |
| Set-up and upkeep | Your team's time, or a consultant you pay by the day | We do it, and it's included in the price |
| Ownership | You rent it for as long as you pay | Your business owns it |
Common questions, answered.
How do you get people to fill in timesheets?
Make it quicker than putting it off. Time is suggested from calendars and tasks, so most people confirm their week instead of writing it from memory, and reminders arrive where they already work.
Does it work for field staff?
Yes. Engineers clock in and out on their phone, and time is taken from their job sheets.
Can it handle overtime, shift rates and holiday?
Yes. Your pay rules are built in, so payroll gets the right hours at the right rates.
How much does custom timesheet software cost?
It's part of managed software: a senior developer, product manager, design, QA and ongoing fixes for a flat $6,000£4,500€5,300 a month, plus hosting at cost. There are no per-seat fees and no minimum term, and your first system is live within 30 days.
We also build the systems around it.
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Project management software for service businesses, with budgets, time and invoices built in.
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Staff onboarding software, so new starters are ready to work on day one.
See how it worksManagement reporting
Live management reporting, without the month-end spreadsheet.
See how it works
Tell us how your team handles timesheets today.
In 30 minutes, we'll work out where your team loses the most time and what we'd build first.
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