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Use cases

Project management software for service businesses, with budgets, time and invoices built in.

We build project management software for service businesses whose work doesn't fit Asana or Monday.com. Each project holds its budget, timesheets, tasks and client updates, linked to your CRM and Xero, so you can see which jobs make money while they're still running.

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Live within 30 days$6,000£4,500€5,300 a monthNo minimum term
projects.lumenstudio.co.uk/projects

Projects

5 active
Timesheets, w/c 5 Oct22 of 25 in
ProjectBudget usedForecast
H
Harbour & Finch
LUM-104 · Website rebuild
22,900
5% under
N
Northgate Brewery
LUM-097 · Rebrand
26,600
1% under
C
Copperleaf Foods
LUM-101 · Packaging range
18,200
4% under
S
Saltmarsh Homes
LUM-106 · Sales suite screens
15,300
7% under
W
Wyndham Museum
LUM-109 · Exhibition identity
6,800
6% under

Where the time goes on project management.

At 6 projects a month, that's about 92 hours back for your team.

Typical times for one six-week client project. On the first call, we measure yours.
StepBy handWith your own system
Setting up the project from the won deal1h 30mAutomatic
Writing weekly status updates for the client6h1h
Chasing timesheets3hAutomatic
Checking time spent against budget4hAutomatic
Raising invoices at each milestone2h15 min
Total16h 30m1h 15m

What we build, around how your team already works.

  • Set up from the won deal

    Scope, budget, team and milestones are created from the CRM as soon as a deal is won.

  • Budget against actual

    Time and costs are tracked against budget as the work happens, with a warning before a job runs over.

  • Timesheets that get filled in

    Reminders in Teams or Slack, with time suggested from each person's calendar and tasks.

  • Client updates drafted

    Weekly status reports are drafted from tasks and notes, ready to check and send.

  • Invoices at each milestone

    When a milestone is signed off, the invoice is drafted in Xero.

  • Capacity planning

    See who's free next month before you commit to a start date.

Connects toXeroQuickBooksOutlookGoogle CalendarMicrosoft TeamsSlackSharePoint

Off-the-shelf or built for you? How it compares.

Compared onAsana, Monday.com or ClickUpBuilt by us
FitBuilt for thousands of businesses, so your team works around itBuilt around how your team already works
PricePer seat, so it goes up every time you hireOne flat monthly price, however many people use it
Your other toolsOnly the integrations they've chosen to buildConnects to the tools you already use
ChangesRequest a feature and hope it makes their roadmapTell us what you need, and something new ships every week
Set-up and upkeepYour team's time, or a consultant you pay by the dayWe do it, and it's included in the price
OwnershipYou rent it for as long as you payYour business owns it

Common questions, answered.

Why not use Asana or Monday.com?

They're good at tasks. Most service businesses also need budgets, timesheets, invoices and client updates, which end up in separate tools and spreadsheets. We build one system that holds all of it.

Can clients see their project?

Yes. Clients can get their own view with progress, documents and approvals, as part of a client portal.

Can we keep using Asana for tasks?

Yes. We can connect to it and add budgets, timesheets and invoicing around it.

How much does custom project management software cost?

It's part of managed software: a senior developer, product manager, design, QA and ongoing fixes for a flat $6,000£4,500€5,300 a month, plus hosting at cost. There are no per-seat fees and no minimum term, and your first system is live within 30 days.

We also build the systems around it.

Tell us how your team handles project management today.

In 30 minutes, we'll work out where your team loses the most time and what we'd build first.

Book a 30-minute call
5.0 from 208 reviewsGold Bubble Partner