An inventory management system built around your stock, your suppliers and your margins.
We build inventory management systems for wholesalers, manufacturers and trade businesses that have outgrown spreadsheets or a stock add-on. It tracks stock across every location, reorders from suppliers before you run out, and keeps Xero and your online shop up to date.
Stock
1,284 lines| Item | Leeds | Wakefield | Vans | Days of cover |
|---|---|---|---|---|
M10 chemical anchor resin, 380ml CA-380 | 48 | 26 | 4 | 15d |
Wood screws 5 x 50mm, box of 200 WS-550 | 411 | 186 | 38 | 28d |
Frame fixings 10 x 100mm, box of 50 FF-10100 | 138 | 64 | 12 | 23d |
Drop-in anchors M8, box of 100 DA-8 | 22 | 18 | 2 | 16d |
Hex bolts M12 x 80mm, box of 25 HB-M12 | 96 | 40 | 0 | 33d |
Brown wall plugs 7mm, box of 1000 PL-7 | 258 | 140 | 30 | 38d |
Threaded rod M10 x 1m, zinc TR-10 | 340 | 120 | 16 | 34d |
Amazon09:32Where the time goes on inventory management.
Over a month, that's about 59 hours back for your team.
| Step | By hand | With your own system |
|---|---|---|
| Counting and reconciling stock | 5h | 1h |
| Working out what to reorder | 3h | |
| Raising and sending purchase orders | 2h | 10 min |
| Updating stock levels on the online shop | 2h | |
| Matching supplier invoices to deliveries | 3h | |
| Total | 15h | 1h 10m |
What we build, around how your team already works.
Every location
Warehouses, vans and job sites, with stock reserved against orders.
Reorder before you run out
Reorder points are set from how fast each item sells and each supplier's lead time.
Purchase orders drafted
Low stock creates a draft purchase order, ready to approve and send to the supplier.
Barcode scanning
Staff book stock in and out with a phone or scanner.
Shop and accounts up to date
Stock levels update on Shopify and in Xero as orders and deliveries happen.
Real margins
See margin by product and customer, using what you actually paid.
Xero
QuickBooks
Shopify
WooCommerceAmazon
OutlookOff-the-shelf or built for you? How it compares.
| Compared on | Cin7, Unleashed or a spreadsheet | Built by us |
|---|---|---|
| Fit | Built for thousands of businesses, so your team works around it | Built around how your team already works |
| Price | Per seat, so it goes up every time you hire | One flat monthly price, however many people use it |
| Your other tools | Only the integrations they've chosen to build | Connects to the tools you already use |
| Changes | Request a feature and hope it makes their roadmap | Tell us what you need, and something new ships every week |
| Set-up and upkeep | Your team's time, or a consultant you pay by the day | We do it, and it's included in the price |
| Ownership | You rent it for as long as you pay | Your business owns it |
Common questions, answered.
Can it handle more than one warehouse?
Yes. Stock is tracked by location, including vans and job sites, with transfers between them.
Does it work with Shopify and Amazon?
Yes. Orders come in automatically and stock levels update on each channel.
Can it track batches, serial numbers or expiry dates?
Yes. Each is built in if your stock needs it.
How much does custom inventory management system cost?
It's part of managed software: a senior developer, product manager, design, QA and ongoing fixes for a flat $6,000£4,500€5,300 a month, plus hosting at cost. There are no per-seat fees and no minimum term, and your first system is live within 30 days.
We also build the systems around it.
Document processing
AI document processing that reads invoices, orders and forms, and enters them for you.
See how it worksQuotes and estimates
Quoting software that prices jobs from your rates, with your margins built in.
See how it worksManagement reporting
Live management reporting, without the month-end spreadsheet.
See how it works
Tell us how your team handles inventory management today.
In 30 minutes, we'll work out where your team loses the most time and what we'd build first.
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